Frequently Asked Questions
When do I meet with my Wedding Coordinator?
Your Coordinator will call you approximately 6 weeks before the wedding day to set up a meeting. The menu must be confirmed 30 days in advance, with final guest count and final details finalized no later than 14 days prior. A “Wedding Checklist” given at the time of confirmation will indicate the information we will be seeking. In the meantime, please direct questions to Wedding Reservations, from9:00 am – 5:00 pm, Monday through Friday.
Can we get cost estimates?
Yes, certainly. Cost estimates can be requested by e-mailing firstname.lastname@example.org.
Is Strathmere licensed?
Strathmere is fully licensed by Alcohol & Gaming Commission of Ontario. No private alcohol can be brought into the licensed or outdoor areas. It can be given as guest favours, however, cannot be opened in licensed or outdoor areas. Private alcohol is permitted in overnight guest rooms only.
How much wine will I need for the meal?
We recommend 2 glasses per guest, or 2.5 glasses to top-up for toasting. Rather than place bottles on the table, as guests are seated and following any formalities, our service staff will circulate throughout the room offering a choice of red or white. Following the appetizer course, and before the entrée is served, service staff will circulate pouring wine again. If you decide to offer a top-up for toasting, our service staff will circulate throughout the room as dessert is served.
What if we prefer a wine that is not listed on your price list?
With a minimum of six weeks notice, we can arrange for other wines, based on availability.
What is the suggested timing?
We recommend two hours from the time of the ceremony to the start of the meal. Guests attending only the reception should be invited to arrive 3 hours following dinner start time. We suggest that hors d’oeuvres be served to your guests following the ceremony if there is more than 1 hour between the ceremony and dinner.
Can we bring in our own caterer?
Strathmere is a fully catered facility and does not allow outside caterers. The wedding cake can be brought in.
What if some of my guests have allergies or special diet restrictions?
During final details, your Coordinator will discuss substitutions for vegetarians and vegans, along with severe allergies. Strathmere offers vegetarian, vegan and gluten free meals at no additional cost. Our kitchen is not a nut free kitchen. While we take great care to ensure no cross contamination when working with allergies, we cannot guarantee that our kitchen is free of food items that can cause fatal allergic reactions. Couples should advise guests to take precautions to ensure their own health and safety.
Are we able to customize a menu?
Yes, definitely. Please contact Glenna Camposarcone (email@example.com) about your special meal requests and she will be most happy to design a customized menu with you.
Do we have to use the suppliers on your referral list?
No. The suppliers on our referral list are suggestions only. With the exception of linen, please choose any suppliers you wish.
Do I pay for the DJ’s meal?
Most disc jockey companies and some vendors require you to provide a meal only if asked to provide services before and during dinner. Please check with your suppliers about their policy.
Are the facilities air-conditioned?
Yes, all facilities are air-conditioned.
Is Strathmere accessible to the physically disabled?
The Lodge and Garden House are fully accessible. Strathmere Inn and the Guest Rooms at Strathmere have limited accessibility.
Can I have a rehearsal?
With full Wedding Co-ordination services, a rehearsal is not necessary. For those who wish to have a rehearsal, they are scheduled on Thursday evenings at 5:30, 6:30 or 7:30 pm, with date/time to be confirmed 10 days prior (business dictates rehearsal availability). A fee of $50 plus tax will be charged. This fee covers the time of the Wedding Co-ordinator to guide you, 45 minutes use of an outdoor ceremony site, and use of the indoor ceremony location in case of inclement weather. Rehearsal dinners are also available in which case the fee is waived. If you would like a rehearsal, please call Wedding Reservations for availability.
Does Strathmere provide candles?
In keeping with Strathmere’s country setting we provide an oil lantern on every guest table. Open flame candles are not permitted under fire regulations. Votive candles and hurricanes are permitted to be brought in (candles surrounded by glass).
Where can I have pictures taken?
Each facility has lovely photo areas and there are many beautiful outdoor attractions. Your Wedding Coordinator will work with the photographer to ensure he/she does not interfere with another wedding party. Strathmere Inn and its surrounding lawns are not available to other parties when there is an event taking place in the Inn.
When can our guests begin reserving overnight rooms?
Once your wedding is confirmed at Strathmere, your guests should contact Strathmere Reservations. We recommend guests reserve as soon as possible as our overnight rooms can book up quickly. Your tentative block of rooms will be filled first; rooms are then taken from the general inventory. Guests may call 613-489-2409 or 1-800-495-6649 from 8:30 to 4:30 seven days a week.
Can we invite more guests after dinner?
Yes, definitely. Please refer to Facility Rental Fee for maximum capacities on all facilities. Strathmere is a destination facility, so we find that guests being invited to the reception only often arrive a little earlier than the invited time, allowing for travel, poor weather, and locating Strathmere. With this in mind we suggest reception guest arrival be no earlier than 3 hours from dinner start time. Your Wedding Co-ordinator will discuss arrangements that may be made for greeting and directing reception guests who arrive early until they are able to join the festivities.
Who do I contact if I have any questions?
Your file is kept with Wedding Reservations. As weekends are very busy with weddings and appointments, please contact Reservations from Monday to Thursday 9am – 5pm, Friday 9am – 12 noon.