Strathmere’s Wedding Check List
IMMEDIATELY AFTER VERBAL CONFIRMATION OF YOUR WEDDING
□ Choose a Minister/Officiant for your ceremony.
□ Contact potential overnight guests and have them call Strathmere (between 8:30 to 4:30, 7 days a week) to reserve an overnight guest room as availability may be limited. Note: A “Save the Date and Book a Room” can be a good way to communicate this to guests.
□ A post-dated cheque or credit card has been submitted for the 2nd deposit, to be processed on the due date.
□ Start looking for a wedding dress (ask bridal shops for approximate time for ordering).
SIX MONTHS BEFORE (or as soon as possible if booking less than 6 months prior)
□ Checklist “B” is completed and returned.
□ Look for tuxedos.
□ Choose photographer, florist, DJ/musicians, and wedding cake (see our referral list).
□ Finalize guest list.
□ If applicable, arrange for hairdresser appointment and makeup artists.
TWO MONTHS BEFORE
□ Send the wedding invitations so replies are received 30 days prior to the wedding day.
SIX WEEKS BEFORE
Strathmere’s Wedding Coordinator will contact you to schedule a meeting to discuss final details.
□ Checklist “C” must be completed and sent to Strathmere prior to meeting with your coordinator.
□ If applicable, specialty wines have been requested.
□ If applicable, specialty linen has been requested (including head table, cake table and DJ table). If white linen chosen, order floor length linen or skirting for head and DJ table as Strathmere’s skirting is ivory.
□ Decorators’ Policy is carefully reviewed and a copy given to decorators.
ONE MONTH BEFORE
□ Ensure menu has been finalized with Strathmere (on Final Detailed Wedding Contract).
□ Follow-up on RSVPs not received in order to provide an accurate guest count by the 14-day cut-off.
□ Master of Ceremonies has been given the Master of Ceremonies Guidelines.
□ Obtain marriage license.
FOURTEEN DAYS BEFORE
the following has been provided to Strathmere:
□ Final details completed and confirmed.
□ Final numbers confirmed.
□ Final estimate (less deposit/s) paid.
□ Seating Plan completed (matching the confirmed total guest count).
□ If applicable, specialty linen count finalized.
ONE WEEK BEFORE
suppliers have been provided with proper directions to Strathmere and informed of the following:
□ Strathmere will receive deliveries from 9:00am to noon the day before or on the wedding day.
□ Wedding cake can be delivered after 12 noon on the wedding day only.
□ Photographer knows the time available for pictures (to avoid delays of the meal).
DAY OF WEDDING
□ Allow plenty of time to get dressed and take pictures.
□ Eat properly and drink lots of water.
□ Delegate tasks to family and friends.
□ Take it easy and enjoy your wedding!